HR Coordinator

United Grand Lodge seeks a proactive and diligent HR Coordinator with excellent attention to detail to support the HR team. This role is suited to a HR Coordinator who is confident managing end to end people processes, passionate about delivering a high-quality employee experience and acting as a knowledgeable first point of contact for staff.

Are you ready to apply Make sure you understand all the responsibilities and tasks associated with this role before proceeding.

Background

UGLE is the governing body of Freemasonry in England, Wales, the Channel Islands, the Isles of Man consisting of 48 Provinces roughly based on the old county boundaries and 32 Districts overseas. English Freemasonry is a membership organisation of 175,000 people meeting in more than 7,000 Lodges across the globe. Membership is open to any man over the age of 18 irrespective of their background, race or religion, with students also able to join one of 87 University Scheme Lodges. The largest Province in UGLE is Metropolitan in London with many Lodges meeting at Freemasons Hall in Covent Garden which also serves as the Headquarters for English Freemasonry worldwide.

Freemasons’ Hall is a unique art deco building which can date its origins back to 1769 when Freemasons first started meeting at this site. The current building was completed in 1933 as a memorial to those who died in the Great War. It houses 22 meeting rooms including some unique spaces regularly used for major international events and as film locations. The Hall itself provides a magnificent meeting place for UK and international masonic lodges. It is open to both Freemasons and the general public who are provided with both self-guided audio tours as well as guided tours of the facilities. The Museum of Freemasonry with one of the finest collections of masonic artefacts and archives in the world, is housed within the building.

The United Grand Lodge of England is an equal opportunities employer.

Job Summary

The successful person will provide an efficient and timely support for the HR department, ensuring all systems remain current and organised.

Duties include:

• Communication – act as a point of contact for HR related queries, providing support on various HR matters.

• Recruitment - Assist in managing recruitment process.

• Coordinate employment related paperwork for new hires, contract amends, and terminations.

• Carry out HR induction for new employees.

• Coordinate probationary review process to include checks and controls around process and policy.

• Payroll - Assist with monthly payroll collation, input, and changes on payroll system ready for monthly processing (Payroll outsourced).

• Benefits – assist with administration for staff benefit schemes.

• Record Management – Maintain and Update the HR systems (starters, leavers, training, reviews, holidays, sickness, benefits) etc.

• Training – Action and coordinate training as directed.

• Assist with leaver’s process, including exit interviews and confirming final pay arrangements.

• Assist Internal Communications and Engagement Officer with Intranet updates and changes.

• Provide support in maintaining and regularly updating organisational charts and wider internal communications materials, ensuring they reflect up-to-date business structures.

• Assist team with social and wellbeing internal events.

• Assist HR team with HR projects and general team support.

• Audit - To assist the HR Officer and HRD with preparing records for the purpose of external audit.

Qualifications, Experience and skills

Qualifications:

• A HR qualification, or working towards (CIPD) – desirable

Experience:

• Previous HR administration experience - minimum of 2-3 years’ – Essential

• Previous experience of using HR systems IntelliHR (HR system), Edays (Absence and holiday system), Moorepay (Payroll) – Desirable

• Knowledge of Microsoft applications such as Windows, Word, Excel and Outlook and be otherwise IT literate to adapt to bespoke systems and databases (training provided) – Essential

Skills and Personal Attributes:

• Excellent written and verbal communication skills.

• Excellent organisation skills.

• Meticulous attention to detail and accuracy.

• Ability to manage sensitive information and maintain strict confidentiality.

• Discreet and tactful.

• Team player.

• Ability to multitask and prioritise.

Salary and Benefits

Competitive salary subject to experience plus, the following benefits package:

Private medical cover

Pension (3.5% employee & 9% employer contributions – increasing to 12%)

Life Assurance

Holiday (25 days increasing to 30 days)

Interest free season ticket loan

Gym membership (subsidised)

Employee Assistance Programme

Hybrid working

Hours

The successful applicant will work 4 days per week. xwzovoh

Hybrid working, but with Monday an essential office day.

Application details

To apply please send your CV and covering letter to:

Elizabeth Gay – Director of HR - United Grand Lodge of England via email to

CVs received without a covering letter will not be considered.

Closing date for applications is 5pm on 25 May 2026