Front of House & Administration Assistant

Front of House & Administration Assistant

Please make an application promptly if you are a good match for this role due to high levels of interest.
Location – Newry
Contract – 3-month contract with potential to become permanent

About the Role An exciting opportunity has arisen for a highly organised and proactive individual to join a busy operational support function in a Front of House and Administration capacity.

This is a varied, hands-on role where you will act as the first point of contact for visitors while also supporting the smooth day-to-day running of the office and wider administrative operations. You’ll play a key role in delivering a professional, welcoming experience, while ensuring internal processes and document workflows are managed efficiently.

The Opportunity This role offers a balance of front-facing responsibilities and behind-the-scenes operational support, making it ideal for someone who enjoys variety, ownership, and working in a fast-paced environment.

You’ll work closely with internal teams and external stakeholders, contributing to a high-performing, service-driven office while developing your administrative, organisational, and communication skills.

Key Responsibilities Act as the first point of contact for visitors, ensuring a professional and welcoming experience
Manage meeting rooms, bookings, and hospitality arrangements
Handle incoming and outgoing mail, including scanning, distribution, and courier coordination
Support day-to-day office operations, including facilities coordination and supplier liaison
Maintain office supplies and assist with general facilities management
Respond to internal queries and ensure smooth office functionality
Produce and format high-quality documents, reports, and communications
Manage document processes including mail merges and electronic signatures
Provide administrative and data entry support across the wider business
Support expense processing and general operational tasks
Contribute to process improvements and ad hoc projects where required

About You Previous experience in a front of house, administration, or office support role
Highly organised with strong attention to detail
Excellent communication skills, both written and verbal
Confident using Microsoft Office (Word, Excel, PowerPoint, Outlook)
Able to manage multiple tasks and prioritise effectively in a fast-paced environment
Proactive, reliable, and able to work both independently xwzovoh and as part of a team
Comfortable engaging with a range of stakeholders

What’s on Offer Competitive salary aligned to experience
3-month contract with strong potential to become permanent
Full training and ongoing support
Opportunity to work in a collaborative and supportive environment
Exposure to a wide range of business functions and stakeholders
A varied role with opportunities to get involved in projects and process improvements

Why This Role? This is a great opportunity for someone who wants to:
Build a well-rounded skill set across front of house and administration
Work in a dynamic, team-oriented environment
Gain exposure to operational support within a professional setting
Take ownership of a varied and impactful role where no two days are the same