Projects Coordinator

Your new company Hays are recruiting for a permanent Projects Coordinator. This role is hybrid in Manchester City Centre. You will provide day‑to‑day administrative and property management support to the surveying team. The role supports a portfolio of properties under the guidance of a Surveyor, taking responsibility for occupier matters, service charge budgeting/reporting, compliance monitoring, and coordination with internal teams, occupiers, clients, and suppliers. Your new role Support ownership and management of allocated properties within a wider portfolio Carry out regular site inspections and record condition, standards, and occupier compliance Maintain control of void properties and non‑recoverable costs Ensure property management systems and lease data are kept accurate and up to date Support preparation of service charge budgets and explanatory guides Monitor monthly and year‑end expenditure against budgets Investigate variances, outstanding positions, and backlogs Authorise and review supplier payments and prepare client funding requests Monitor statutory and internal compliance requirements Instruct audits, assessments, and specialist advice as required. Read and interpret leases to ensure occupier compliance with obligations. Manage occupier applications (alterations, assignments, changes of use, etc.) Engage with occupiers through forums, meetings, and customer experience initiatives Support place making and V2 initiatives to drive satisfaction and retention Assist with monthly, quarterly, and ad‑hoc client and management reports Support onboarding and offboarding of instructions, including TUPE processes Work with client leads on arrears strategies, litigation support, and portfolio objectives. Contribute to pitches and opportunities for expanded or new workWhat you'll need to succeed Administrative support to surveying teams Lease interpretation and document management Financial awareness (service charge budgets and cost control) Compliance and governance monitoring Stakeholder communication (occupiers, clients, suppliers)What you'll get in return This role is paying up to £37,000 with excellent benefits and opportunity to develop at a reputable business. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)