Project Coordinator

Location: Greenwich Office + Sites across London & surrounding areas Hours: 7:00am – 4:00pm We are looking for an organised and proactive Project Coordinator to support the successful delivery of projects within a Critical Services team. This role combines project coordination, administration and commercial support to ensure works are delivered safely, on time, within budget and to a high standard. You’ll work closely with Project Managers, clients, subcontractors and suppliers, helping keep projects running smoothly while maintaining accurate financial and compliance records. Key Responsibilities Project Coordination * Update project trackers, forecast and progress reports * Arrange meetings, prepare agendas, take minutes and track actions * Manage project documentation including RAMS, permits, O&M manuals and handover packs * Support procurement of labour, materials and subcontractors * Coordinate site access, permits and logistics Commercial & Financial Support * Raise purchase orders and assist with invoicing/payment applications * Track project costs, variations and budgets * Support monthly forecasting and financial reporting * Maintain accurate records of quotations and subcontractor costs Client & Team Support * Act as a key contact for clients, subcontractors and site teams * Build strong working relationships through regular communication and site visits * Provide general admin support to the Projects team Requirements * 3+ years admin/coordinator experience within construction or building services * Strong Microsoft Office skills, especially Excel * Experience with project/document management systems (e.g. Procore or similar) * Understanding of purchase orders, invoicing, forecasting and cost tracking * Knowledge of H&S documentation and compliance processes * Excellent organisation, communication and time management skills * Able to manage multiple priorities in a fast-paced environment * Professional, client-focused, and commercially aware Benefits * Employee-Owned Trust scheme eligibility after 12 months’ service * Private healthcare * Private dental insurance * Life insurance * Pension scheme * Length of service rewards * Retail discount scheme * Access to private financial advice