Office Administrator

Office Administrator – Job Description Project Coordination * Set up new projects on Construction Manager (project management system). * Develop an understanding of each project, including site restrictions, scope of work, and project duration. * Issue new supplier forms and accurately file all returned documentation. * Support the purchasing process, including sourcing materials and labour. * Obtain quotes from suppliers and ensure cost-effective purchasing decisions. * Assist in maintaining labour logs via WhatsApp groups. * Arrange weekly accommodation (e.g. hotels) for site supervisors. * Prepare and issue Purchase Orders. * Ensure all site documentation is accurate, compliant, and correctly filed within project records. * Work closely with the Accounts Manager to resolve discrepancies and provide missing information. Compliance (where experience allows) * Maintain organised and up-to-date filing systems, both digital and physical. * Develop working knowledge of the Fieldwire system. * Gain an understanding of ISO 9001 requirements. * Collaborate with the Compliance Manager to maintain and improve digital filing systems. Office Management & Cross-Functional Support * Act as the central point of contact for general office operations and ensure the smooth day-to-day running of the office. * Manage employee onboarding and offboarding processes, including system access, documentation, and equipment. * Provide support to colleagues across departments, contributing to overall business success. * Carry out a variety of administrative tasks to ensure efficient office operations. * Assist with the administration and coordination of office IT systems, including computers and telephones