Legal Secretary - Commercial Property

An exciting opportunity has arisen for a Legal Secretary to join the Commercial Real Estate Department of this highly regarded Commercial Law Firm in the West End ofLondon.

Make your application after reading the following skill and qualification requirements for this position.

If you are keen to join a professional services firm where you can learn, grow, and develop, this is a fantastic opportunity to learn from professionals within a supportive team. Training and development opportunities will be provided where necessary

Key Role & Responsibilities:

• Copy and audio typing various documents - mainly in Word, iManage, iManage Share, Outlook, PDF Docs, Acrobat, Indigo, DocuSign and Excel
• Proof reading and amending documents
• Transcribing and formatting documents
• Converting documents from PDF to Word and reformatting and proofing and creating house-style as required
• Picking up dictation from Bighand
• Telephone and email communication with clients and ensuring messages are passed on promptly and accurately
• SDLT Applications
• Land registry applications
• drafting forms e.g., AP1, TR1s
• Post completion formalities, drafting notice of transfer/charge, deed of covenant
• Land registry services, Requesting office copies, Submitting official searches
• Requesting updates and expediting applications
• Lease and deed summaries, Scheduling deeds
• Requesting planning documentation from local authority website
• Drafting letters to clients, HMRC, HMLR and solicitors.
• Opening files, Client ID & matter forms
• Completing smartsearches
• Compiling sales packs
• Creating folder on iManage share/dropbox
• Indexing sales packs
• Closing files, Completing file closure form
• printing financial report
• requesting WIP/balances written off
• Using a variety of electronic tools such as e-chits - checking incoming payments and preparing all documents, ready for monies to be claimed and e-chit
• Preparing Invoices, BACS/TT payments, checking ledgers and verifying bank details
• Credit Control- sending overdue reminders to clients
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• Arranging file and deed retrieval from storage
• Additional ad hoc support/ cover as/ when required by other fee earners or departments
• Organising diaries/calendars, arranging meetings internally and externally and on Teams or Zoom

Key Skills:

• Excellent attention to detail and organisational skills
• Ability to prioritise workloads in a deadline driven, transactional environment
• Computer literate and competent user of Outlook, Word, PDF Docs, Excel and DocuSign
• Having competent knowledge about legal practice

If you would like to know more details on this role please don't hesitate to contact Ella Britton