HR Recruitment Coordinator

We are recruiting for a HR Recruitment Coordinator for a leading Defence organisation based in Stevenage, this is a hybrid role with Thursdays on site the rest WFH. Overview of department: We are looking for a pragmatic motivated recruitment co-ordinator to support the delivery of our Early Careers Programmes (Graduates, Apprentices, Undergraduates & Summer placements). This is an exciting fast-paced environment involving a broad range of activities, from recruitment to offering general HR advice & guidance to candidates. What will you be doing? You will have a brilliant opportunity to play a key role in supporting the UK Early Careers Programme (ECP) recruitment strategy and in line with the overall business requirements. This will include; Advertising job requisitions Supporting HR advisors in the role review and supporting hiring managers and Early Careers Recruitment internal with uploading requisitions onto internal recruitment/HR platform (Workday) Assessment Centre (AC) Support (assessment centres take place between November through to April) Create outlook invites for each assessment centre and cascade to the relevant hiring teams/departments. Liaise with departments to ensure Technical Questions are updated and ready for use for their respective assessment centres. Liaise with department leads and ensure sufficient assessor support for each departments Assessment Centres Create Assessment Centres timetable within AC platform (for both AC training sessions & official AC’s) Run Workday/OneHR reports to support candidates moving through application process. Make calls/email to action what is required Invite selected candidates through Workday/OneHR and the AC platform Ensure candidates with reasonable adjustments have had their timetables adjusted and are aware of the adjustments in place via a phone call/email. Respond and support Candidate queries and questions Track and monitor each assessment day you are responsible for “coordinating” incl. invited candidates/ Assessor & ECP support / outstanding actions: Use and update Assessment plan/action spreadsheet Chase candidates via a phone call, where no response has been received Chase and ensure all assessors have accepted invites and are “trained”. (Both Outlook & AC platform) Remove withdrawn candidates & invite reserve replacements (both on OneHR and AC platform) Update departments where candidate changes have been made Arrange 1 off interviews for departments where required Support candidates/assessors with technical issues Support Early Careers Recruitment team with issues/queries throughout AC. Lead a candidate groups welcome & icebreaker session Lead a candidate groups Team Meeting- record & upload to internal transfer file for assessors. Set up recruiter & assessor Skype chat – sharing updates/reminders throughout the assessment day. Post Assessment Centres & on-boarding support Rebook absent candidates onto the next available AC day (where required) Respond to candidate queries, calling candidates where possible. Completing UG Health & Safety forms for placement approval by University Distribute and collate candidate on-boarding survey responses. Coordinate Pre-Join events (all sites) incl venue booking & support and distribute candidate communications & joining instructions Liaise with the departments to organise site/department tours, parking, PIT passes, Technical coordinator (TC) meeting, IT collection etc (Act as support not lead) Experience First and foremost, we need someone who has the drive and dedication to succeed coupled with an enthusiasm for early careers recruitment and do whatever is required. Previous experience and understanding of recruitment within a busy recruitment/HR function would be preferred although not essential Ability to work at pace, under pressure and across all levels of the organisation Excellent organisation and planning skills Ability to multi-task with a range of relatively complex support activities Ability to work autonomously with minimal supervision and manage and create own workload Numerate with strong problem solving, analytical and reporting skills Patience and courtesy to provide an initial contact point for HR queries (Early Careers) Excellent communication skills both written and verbal Excellent PC skills – MS Office, SAP, Recruitment systems experience desirable This is an umbrella contract, the role is Inside IR35