Event Coordinator

Hiring: Event Planner / Conference Coordinator

Location: Egham, UK (Hybrid – 1 day onsite, 4 days remote)

Contract: Until 31st December 2026

Pay Rate: £17.50 per hour PAYE (eTeam Payroll)

⏰ Working Hours: 37.5 hours per week

We are currently looking for an experienced Event Planner / Conference Coordinator to support the operational delivery of both virtual and onsite conferences across the UK and internationally.

⚠️ Please Note:

This role is heavily focused on event registrations and conference operations rather than full end-to-end event planning.

Key Responsibilities:

✔️ Manage virtual event operations from start to finish including registration setup and management

✔️ Coordinate with internal stakeholders on delivery specifications and event execution

✔️ Support onsite and virtual conferences across multiple international locations

✔️ Train program partners on registration tools, event technologies, and conference processes

✔️ Improve attendee engagement and enhance customer experience through innovative event solutions

✔️ Identify operational efficiencies and workflow improvements across high-volume events

✔️ Collaborate with global conference teams on process enhancements and best practices

✔️ Support special projects related to virtual event delivery and workflow optimization

Requirements:

✅ Minimum 2+ years of professional experience in conference coordination, event operations, or virtual event support

✅ Bachelor’s Degree is mandatory

✅ Must be local to the Egham office (1 day onsite required weekly)

✅ Active passport and willingness to travel internationally

✅ Strong communication and stakeholder management skills

✅ Proficiency in Microsoft Office Suite (Outlook, Word, Excel)

✅ Experience with virtual event platforms such as Zoom or Webex preferred

✅ Excellent organizational, prioritization, and problem-solving skills

✅ Ability to work independently in fast-paced and ambiguous environments

Travel Requirements (No Visa Restrictions):

Candidates must be available to travel to the below locations/dates:

London – June 8–11

Germany – June 21–24

Sweden – Sept 7 & 8

Germany – Sept 14 & 15

France – Sept 17

London – Oct 8, 13, 14 & 15

Italy – Oct 13

Middle East – Oct 26

London – Nov 3

Germany & London – Dec 1 & 2

France – Dec 3

If interested, please apply or send your updated CV.