Event Coordinator

Hiring: Event Planner / Conference Coordinator

Location: Egham, UK (Hybrid – 1 day onsite, 4 days remote)

Contract: Until 31st December 2026

Pay Rate: £17.50 per hour PAYE (eTeam Payroll)

Working Hours: 37.5 hours per week

Please read the information in this job post thoroughly to understand exactly what is expected of potential candidates.

We are currently looking for an experienced Event Planner / Conference Coordinator to support the operational delivery of both virtual and onsite conferences across the UK and internationally.

Please Note:

This role is heavily focused on event registrations and conference operations rather than full end-to-end event planning.

Key Responsibilities:

Manage virtual event operations from start to finish including registration setup and management

Coordinate with internal stakeholders on delivery specifications and event execution

Support onsite and virtual conferences across multiple international locations

Train program partners on registration tools, event technologies, and conference processes

Improve attendee engagement and enhance customer experience through innovative event solutions

Identify operational efficiencies and workflow improvements across high-volume events

Collaborate with global conference teams on process enhancements and best practices

Support special projects related to virtual event delivery and workflow optimization

Requirements:

Minimum 2+ years of professional experience in conference coordination, event operations, or virtual event support

Bachelor’s Degree is mandatory

Must be local to the Egham office (1 day onsite required weekly)

Active passport and willingness to travel internationally

Strong communication and stakeholder management skills

Proficiency in Microsoft Office Suite (Outlook, Word, Excel)

Experience with virtual event platforms such as Zoom or Webex preferred xwzovoh

Excellent organizational, prioritization, and problem-solving skills

Ability to work independently in fast-paced and ambiguous environments

Travel Requirements (No Visa Restrictions):

Candidates must be available to travel to the below locations/dates:

London – June 8–11

Germany – June 21–24

Sweden – Sept 7 & 8

Germany – Sept 14 & 15

France – Sept 17

London – Oct 8, 13, 14 & 15

Italy – Oct 13

Middle East – Oct 26

London – Nov 3

Germany & London – Dec 1 & 2

France – Dec 3

If interested, please apply or send your updated CV.